UNSW Sydney (UNSW) has adopted an automated supplier import and a just-in-time user provisioning system from Ivalua and KPMG Australia,
The solution includes technology to meet contract compliance with the Government Information Public Access (GIPA) Act.
UNSW, which has two campuses in Sydney and one in Canberra, is ranked third in Australia and 29th globally for graduate employability and has more than 60,000 students and a research community of over 7,000.
The digital transformation of the university’s procurement comes two years after it launched a program to streamline its finance function and transform how procurement is managed.
The university selected Ivalua after identifying that its previous system could not meet the university’s evolving legislative, operational, and internal reporting requirements.
UNSW Sydney needed a robust modular platform with long-term flexibility that could be rapidly implemented, module-by-module, to achieve a rapid time-to-value and address significant pain points for the procurement team, Ivalua said.
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Ivalua said in particular, UNSW needed a solution to ensure contract compliance with the Government Information Public Access (GIPA) Act. Facilitating collaboration between departments, especially legal and procurement, was key. Contracts are negotiated without the involvement of the procurement team, but still must be tracked for Commonwealth and state government’s regulatory purposes. With around 6,500 primarily external users, digitizing and simplifying this process was crucial.
“Ivalua’s best-of-breed capabilities across Contract Management met our public sector-specific requirements and the platform’s flexibility allowed us to digitize and streamline key processes, and encourage seamless cross-department collaboration”, said William Bailey, Director of Procurement at UNSW.
“We were pleased to be able to make a contribution to UNSW’s procurement digitization journey by providing insights on external better practice to help the University effectively meet its requirements”, said Nic Hellier, Director in KPMG’s Sourcing and Procurement Advisory practice.
“Thanks to KPMG’s expertise across Australia and in the public sector, we are delighted to support UNSW’s procurement transformation roadmap. This represents an exciting milestone in Ivalua’s growing customer community in Australia and New Zealand”, said Dan Amzallag, Ivalua’s Chief Operating Officer (COO).